Hire a remote maintenance coordinator for property management. Shortlist in 2 to 3 weeks.
A remote maintenance coordinator who takes every work order, sends the right vendor and keeps residents and owners updated until the job is closed. We recruit, sign the contract through Deel and run payroll and HR for you.
- No placement fees
- Free replacement guarantee
- Month to month
- Payroll through Deel
Some of the companies we build teams for
What a Remote Maintenance Coordinator Does for Property Management
The work your maintenance coordinator takes off your team, in the tools you already use. We agree the task list, hours and salary band with you before anyone is sourced.
Daily Work
- Log and triage work orders from residents
- Dispatch vendors and schedule access with residents
- Escalate emergencies such as leaks, no heat and lockouts
- Follow up until the work is done and invoiced
- Track vendor insurance certificates and licenses
- Schedule make-ready work between residents
Tools They Work In
- AppFolio
- Buildium
- Yardi
- Property Meld
- Rent Manager
- Your phone and text system
Maintenance Coordinator Salary: US Hire vs Remote Hire
A US maintenance coordinator earns a median $4,195 a month. The remote hire in our example earns $1,250. Our staffing fee, a percentage of the salary, comes on top.
- $4,195US median salary a month
- $1,250remote salary a month
- 70%lower salary
| US hire | Remote hire | |
|---|---|---|
| Monthly salary | $4,195 | $1,250 |
| Yearly salary | $50,340 | $15,000 |
US figure: the median annual wage of $50,340 for dispatchers (except police, fire and ambulance), BLS Occupational Employment and Wage Statistics, May 2025, divided by 12. It is salary only: payroll taxes, benefits and recruiting come on top. $1,250 is the middle of the $1,000 to $1,750 band our operations coordinators in Latin America and the Philippines earn (5 placements on our payroll, July 2026).
What a Remote Maintenance Coordinator Costs
You pay the salary you agree with your hire plus our staffing fee, a percentage of that salary. There is no upfront or placement fee, and we confirm the exact fee in writing before an offer goes out.
Included in the Fee
- Recruitment and screening
- The contract through Deel
- Payroll twice a month
- HR and compliance
- A dedicated performance manager
- Free replacement in the first two months
- Month to month, 30 days notice
What We Test
- Work order triage task
- Spoken English check
- Written English test
- Recorded video interview
What Stays With Your Team
- Approving repairs above your limit
- Choosing vendors and agreeing prices
- Inspections on site
Where to Hire Your Maintenance Coordinator
- PhilippinesThe Philippines has the deepest pool for customer service, virtual assistant and back-office roles, at the lowest salaries of the regions we hire in. Hiring in the Philippines
- ColombiaColombia suits roles that talk to your customers or team live: sales, support, account management and operations. Hiring in Colombia
One Partner After the Hire
- Contracts and payroll through Deel, twice a month.
- A dedicated manager for check-ins and semiannual reviews.
- Free replacement in the first two months.
How Hiring Works
One flow from brief to payroll. You decide who joins; we carry the admin.
Tell us the role
Skills, hours and the salary band. We confirm the band before anyone is sourced.
We source and screen
Skills tests, English checks and a recorded video interview for every candidate.
You interview 3 to 5
You meet only screened people and make the final call.
Contract and payroll
We sign the contract through Deel and run payroll, HR and performance from day one.
How KO Storage Scaled from 4 to 70+ Remote Team Members
KO Storage manages 70+ self-storage locations across the US. They came to us needing call center help: four agents to start. Eighteen months later they have 70+ Adaptive Teams contractors across six departments.
- Call Center
- Revenue Management
- Accounting
- Asset Management
- Security
- IT Support
You found us high-level people. It’s been a fresh breath of air. We went from 4 to 70+ team members in 18 months.
Managers went from revolving-door chaos to actual strategic work.
Maintenance Coordinator for Property Management: Questions
Not sure which model fits? Tell us the role and we map out salary, fee and timeline with you.
Book a Free ConsultationOr open the calendar and pick a time.
How much does a remote maintenance coordinator for property management cost?
The salary you agree with your hire plus our staffing fee, a percentage of that salary. A US maintenance coordinator earns a median $4,195 a month; the remote hire in our example earns $1,250. We confirm the exact fee in writing before an offer goes out.
Can a remote coordinator handle after-hours emergencies?
Yes. Hire in the Philippines for US nights and weekends, and give your coordinator a clear list of what counts as an emergency and who to call.
Do they approve repairs?
Up to the limit you set. Anything above it goes to your manager or the owner for approval.
Which software do they use?
Your property software and work order tool, such as AppFolio, Buildium, Yardi or Property Meld, plus your phone and text system.
How long does it take to hire a maintenance coordinator?
Most roles are filled in 2 to 3 weeks. You first meet a shortlist of 3 to 5 screened candidates and decide who joins.
What if the hire does not work out?
We replace them at no extra cost during the first two months. Contracts run month to month with 30 days notice.
More remote roles for property management
Free Staffing Consultation
Tell us about your hiring needs. We show you exactly what a managed remote team looks like for your company, with real salary bands and a shortlist plan.
- Free replacement guarantee on all placements
- Roles filled in 2 to 3 weeks
- Month to month, no annual contracts
Step 1 of 4
What do you need help with?
Pick the closest fit.
Step 3 of 4
How many people do you need?
One more question so the right person picks this up.
Step 4 of 4
Last step: pick a time
Pick a slot for your free call. We have your details, so if nothing fits, we reply within 24 hours anyway.
Thanks, we got it.
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