Recruitment outsourcing for US companies. Hired in 2 to 3 weeks.
We run the whole search for you: role scoping, sourcing, screening, interviews and the Deel contract. You meet 3 to 5 screened candidates and pick who joins.
- No placement fees
- Free replacement guarantee
- Shortlist of 3 to 5
- Contracts through Deel
No commitment. We reply within 24 hours.
Some of the companies we build teams for
Why Remote Hiring Is Harder Than It Looks
- ComplianceEvery country has its own rules on contracts, tax and termination. One wrong classification brings fines.
- VettingA strong CV from another education system can hide weak skills. Without local knowledge, red flags are easy to miss.
- FitCommunication style and work habits matter as much as skills, and they are harder to judge over video.
- Time zonesInterviews, onboarding and overlap hours turn into a scheduling puzzle across continents.
We Take the Whole Search Off Your Plate
- One recruiter who knows your business runs every search, start to finish.
- Only screened candidates reach you. Skills tests, English checks and a recorded video interview come first.
- Compliant from day one. Contracts run through Deel, so you need no local entity.
Our team of remote-first recruiters has hired for our own companies since 2018, and now does it for yours.
Our 6-Step Recruitment Process
What recruitment outsourcing includes: six steps, all run by us. Our pipeline has handled 956 jobs and 64,982 applications in TeamTailor, so every step is tested on real hiring.
Role scoping
We define the role, skills, seniority and fit with you, write a job description built for remote talent markets and confirm the salary band before anyone is sourced.
Candidate sourcing
We post through TeamTailor and source directly through outreach, referrals and remote talent communities, mostly in the Philippines, Latin America and Eastern Europe.
Screening and assessment
Skills tests, video interviews, English checks, reference checks and background verification. A pool of 100+ applicants usually becomes 10 to 15 strong candidates.
Shortlisting
You get 3 to 5 candidates with assessment scores, a recording of their video interview and our recruiter’s notes on strengths and concerns.
Interview coordination
We schedule interviews around your calendar, give you a structured interview guide and collect feedback after each one. The final decision is always yours.
Contract and onboarding
We prepare the contract through Deel and run onboarding: equipment, accounts, introductions and first-week check-ins. Payroll and benefits start on day one.
KO Storage Needed 4 Call Center Agents. Eighteen Months Later They Had 70+.
KO Storage manages 70+ self-storage locations across the US. We recruited their first four agents in August 2024, then built six departments as trust grew: call center, revenue management, accounting, asset management, security and IT support.
- Call Center
- Revenue Management
- Accounting
- Asset Management
- Security
- IT Support
You found us high-level people. It’s been a fresh breath of air. We went from 4 to 70+ team members in 18 months.
Managers went from revolving-door chaos to actual strategic work.
What Sets Us Apart
We built our recruitment service around what matters to a growing business: speed, quality and no risk on your side.
Precise matching
Structured assessments and fit screening, so the people you meet match your team’s working style, not just the job title.
Free replacement guarantee
If a hire does not work out in the first 2 months, we replace them at no extra cost.
No upfront fees
No retainer, no search fee and no deposit. You pay nothing until your new team member starts.
TeamTailor ATS
See where every candidate stands, review profiles on your own time and share them with your team.
Deel contracts
Locally compliant contracts, tax handling and benefits admin in 150+ countries, without a local entity.
One dedicated recruiter
One point of contact who learns your business and uses that knowledge on every search.
Transparent Pricing, No Surprises: Recruitment Outsourcing vs In-House Hiring
An in-house search takes 3 to 6 months and costs $4,700+ before the person starts. With us, most roles are filled in 2 to 3 weeks and you pay nothing upfront.
On staffing, recruitment is included and we run HR, payroll and performance after the hire. On recruitment only, you hire the person directly.
Staffing
Monthly salary plus a staffing fee, a percentage of that salary. Recruitment, Deel contract, payroll, HR and the replacement guarantee are included.
| Agreed monthly salary | Staffing fee |
|---|---|
| Up to $1,500 | 60% |
| $1,501 to $2,500 | 50% |
| $2,501 to $3,500 | 40% |
| $3,501 to $4,500 | 35% |
| Above $4,500 | 30% |
Volume discounts: 3% for 2 to 4 people, 6% for 5 to 9, 9% for 10 or more. Month to month, 30 days notice.
Recruitment only
$4,000Flat per hire, invoiced when they start. You hire and pay the person directly.
- Full search and shortlist
- Interview coordination
- No fee until they start
Roles We Fill
One hire or a full department. See applicants, salary asks and total monthly cost by country in our hiring insights.
- Customer service
- Virtual assistants
- Executive assistants
- Accounting and bookkeeping
- Software development
- Digital marketing
- Sales and business development
- Amazon account management
- Project management
- Data entry and processing
- Graphic design
- HR and operations
Real Results from Real Companies
Hear directly from the businesses that trust Adaptive Teams to power their growth.
The only solution that we use now is Adaptive Teams. They made the process so seamless and quicker than I would have ever imagined.
When I thought I found someone good, they didn’t turn out to be good at all. With Adaptive Teams they put together this incredible search.
They found rock stars who significantly boosted our ROI. It’s a no-brainer for anyone looking to hire effectively and affordably.
Tony BrinkFounder, Etta VitaWe needed to hire for a wide range of roles, from tech consultants to high-level accountants to marketers, and they delivered quickly and at a great cost.
Paola Alejandra RoccoProject Manager, Centurica$0 upfront placement fees. Free replacement guarantee on every placement.
Recruitment Outsourcing Questions
Not sure which model fits? Tell us the role and we map out salary, fee and timeline with you.
Book a Free ConsultationOr open the calendar and pick a time.
How long does it take to fill a remote position?
Most roles are filled in 2 to 3 weeks. Entry-level roles such as customer service move faster. Senior or specialist roles can take 4 to 6 weeks. You see pipeline progress the whole way.
What happens if a hire does not work out?
Our free replacement guarantee covers the first 2 months. If the hire is not meeting expectations, we source and place a replacement at no extra cost. We also check in often during the first 90 days and offer performance management to help new hires succeed.
How much does recruitment outsourcing cost?
On staffing, recruitment is included in the staffing fee and there is no placement fee. Recruitment only is $4,000 flat per hire, invoiced when they start.
Which countries do you recruit from?
Mostly the Philippines, Latin America (Colombia, Argentina, Brazil, Mexico) and Eastern Europe. Through Deel we can hire compliantly in 150+ countries.
Do I need a legal entity in the hire’s country?
No. Contracts run through Deel, which handles local compliance, tax and benefits admin.
How do you check candidates can work remotely?
We check internet, workspace, time management, written and spoken English and past remote work, and the video interview shows how they communicate.
Can I interview candidates myself?
Yes. We screen and shortlist, you interview and decide. We schedule around your calendar and can set up panel interviews.
Recruitment Is Just the Start
Once your hire starts, the same team runs their HR, payroll and performance.
Get Your Free Hiring Plan
Tell us about your hiring needs. We show you exactly what a managed remote team looks like for your company, with real salary bands and a shortlist plan.
- Free replacement guarantee on all placements
- Roles filled in 2 to 3 weeks
- Month to month, no annual contracts
Step 1 of 4
What role do you need to fill?
Pick the closest fit.
Step 3 of 4
How many hires do you need?
One more question so the right person picks this up.
Step 4 of 4
Last step: pick a time
Pick a slot for your free call. We have your details, so if nothing fits, we reply within 24 hours anyway.
Thanks, we got it.
We place people with the companies we work for. See every open role and apply there.
View open rolesPrefer to book directly? Open the calendar
Ready to Find Your Next Remote Team Member?
Tell us the role. We handle sourcing, screening and compliance, and you meet candidates you will want to hire.